Process High-Volume Invoices with 99.5% AI Accuracy. Validate & Track Every AP Approval.
- Cut manual AP work by 80% and speed up invoice approvals
- Capture, validate, approve & sync invoices without rebuilding your AP process
- Connect ERP, procurement, PO, vendor master, and payment workflows with audit-ready control
- *Built for high-volume Finance & AP teams managing complex, document-intensive workflows
Schedule a Tailored AP Automation Demo
Tell us about your AP workflow and we’ll tailor the demo to your process and automation goals.
Trusted By Leading Enterprises Worldwide
Free your AP team from manual invoice work with AI-powered AP automation built for faster approvals, accuracy & ERP sync.
Process Invoices from Any Source, in Any Format
Process PDF invoices, e-invoices, POs & receipts across 40+ languages with multi-currency and global compliance support. Powered by adaptive OCR & agentic extraction.
- No templates or model training required.
AI That Understands Your AP Workflows
Purpose-built AI to extract, validate & route invoice data with 99.5% accuracy. It adapts to your approval hierarchies & validation rules to improve visibility and flag issues without complex setup.
- Scale AP without changing how your team works.
Real-Time Payment Approvals
Automate approval routing with 10x efficiency. Invoices go to the right people instantly based on amount, vendor, or GL code, with real-time tracking & no manual follow-ups.
- Capture early payment discounts & improve supplier relationships.
Real-Time Visibility Across AP Workflows
Know exactly where every invoice stands. Identify bottlenecks, receive alerts & access a complete, searchable audit trail of every extraction, edit, and approval.
- Stay in control, reduce delays & improve compliance.
Built-In Collaboration for AP Teams
Route approvals to the right stakeholders, resolve exceptions quickly, and keep all communication within each invoice. Comments, assignments & approvals stay centralized and visible without email back-and-forth.
- Reduce communication gaps & speed up processing cycles.
Ask Your AP Data Anything
Track volumes, delays & exception rates with pre-built dashboards. Use natural language to search documents, generate reports & uncover insights without building custom dashboards or writing queries.
- Make faster, data-driven decisions without relying on technical teams.
Enterprise-Grade Workflow Engine + Collaborative Web UI = Faster Payment Approvals
Agentic AI designs your AP workflows that run automatically through a deterministic system with built-in monitoring & analytics.
Here’s what our customers have to say about Docspire.
“Docspire’s intelligent automation transformed our entire document processing operation. What used to take 6,000 manual workflows now runs on just 12 smart flows, handling thousands of different invoice formats with incredible accuracy.”
Vincent Arnold
AP Manager at Gap Solutions
“With Docspire, we’ve automated our mortgage application workflows, a breakthrough our team calls life-changing. What once took days of back-and-forth now happens in hours. The project has been a huge success, saving us significant time and letting us serve more customers.”
Kelly McCabe
Managing Director at TMP The Mortgage People
“Docspire’s capability to search specific content within the document is amazing. With some of the other tools, you aren’t able to track or find data easily because it was the way it was embedded in the document. This is one of the things that makes it powerful for doing any kind of targeted data extraction.”
Hayder Mir
Sr. Manager, Custom Applications at Ciena
Automate accounts payable processing from uploads to payment approvals.
Intelligent Invoice Capture & Validation
Auto-capture invoices from PDFs, scans, emails, EDI feeds, vendor portals, and procurement systems.
Docspire extracts vendor details, invoice numbers, PO numbers, line items, taxes, payment terms, GL codes, and other critical fields with 99.5% accuracy then validates them against vendor master records freeing your AP team to focus on high-value work instead of manual data entry.
- Extract
Automated PO & Receipt Matching
Perform 2-way or 3-way matching of Invoices against POs and receipts. Docspire flags price, quantity, tax, duplicate, vendor, and missing-data exceptions while allowing clean invoices to move faster.
Reduces overpayments, duplicate payments, reconciliation delays, and manual back-and-forth between AP, procurement, and receiving teams.
Smart Approval Routing
Automatically send invoices to the right approvers based on budget thresholds, cost centers, or GL codes you configure. Build invoice approval workflows that actually match how your business works.
Speeds up approvals and gives finance teams better control over AP workflows.
Secure Invoice Approval
Enable secure invoice approvals through web, email, or mobile with full invoice context, supporting documents, validation results, and approval history. Auto-approve low-risk invoices based on configured rules and thresholds.
Shortens approval cycles, improves accountability and helps teams capture early payment discounts while avoiding late payment penalties.
Seamless ERP & Payment Integration
Sync approved invoices, structured data, payment files, and status updates with ERP, accounting, payment, procurement, and vendor management systems using APIs, webhooks, and native connectors.
Eliminates duplicate data entry, reduces integration gaps, keeps finance systems updated, and supports automation without replacing existing enterprise systems.
Real-Time Invoice Tracking
Track every invoice from intake to payment readiness with complete audit trails, SLA visibility, exception status, approval history, user activity, and compliance evidence.
Improves visibility, strengthens governance, reduces follow-ups, and helps finance leaders identify bottlenecks before they impact payment timelines.
AP Performance Intelligence
Monitor AP performance through real-time dashboards, custom reports, and AI-powered insights. Track cycle times, exception trends, invoice volume, vendor performance, approval delays, cash flow needs, and savings opportunities.
Make better decisions, reduce processing costs, improve vendor relationships and continuously optimize AP operations.
Connect Your Entire AP Ecosystem
Connect via APIs, webhooks & native connectors, without disruption or migration.
From: Vendor portals, email attachments, cloud storage, EDI feeds, scanning, and procurement systems
To: ERP systems (SAP, Oracle, NetSuite, Workday, Dynamics, Sage Intacct), payment platforms, expense/vendor management systems, banking APIs, and databases
Enterprise Security You Control
Protect sensitive invoice, vendor, and payment data with role-based access control, encryption, audit trails, and enterprise-grade security. Deploy our ap automation software in a private virtual cloud or on-prem environment to keep critical AP data within your controlled infrastructure.
Ready to Eliminate Invoice Backlogs at Scale?
Deploy an enterprise-grade AP automation platform that processes high volumes with 99.5% accuracy and keeps approvals moving.
Built Around Your AP Workflows
No Templates/Model Training Required
Dedicated Support
GaP Solutions Cuts Invoice Processing Time from 40 Minutes to 2 with Our AP Automation Platform
Before Docspire
Manual Workflows
Make-shift, error-prone processes to handle diverse invoice layouts
After Docspire
Accounts Payable Workflows
Processing 150,000+ invoices with agentic automation
"Docspire’s accounts payable automation transformed our entire document processing operation. We can put a document in Docspire, it identifies what it is, assigns workflows to process it in a timely manner, and as a result we get back the structured data. Once it’s set up, it works 100% of the time."
Reduction in Workflows
Invoice Layouts Supported
Time Savings
Accounts Payable Processing Software for Any Document, Any Format, Any Source
Vendor Statements
Purchase Orders
Invoices
There’s a Better Way to Run AP. Start Today.
See what better looks like with AP automation that works the way your team does.
Frequently Asked Questions
How does Docspire integrate with SAP S/4HANA, Oracle Fusion, Workday, or other ERP systems?
Docspire integrates with enterprise ERP, finance, procurement, and downstream systems through APIs, connectors, and configured data workflows. It captures AP documents, extracts and validates data, routes invoices for approval, and sends approved, structured outputs into your existing systems.
Can Docspire handle high invoice volumes across multiple entities, vendors, and currencies?
Yes. Docspire is built for enterprise AP teams processing high volumes of invoices across multiple vendors, business units, regions, currencies, languages, and document formats. It is well suited for shared services and centralized finance operations.
What is a typical enterprise implementation timeline?
A typical enterprise implementation takes 2 to 4 weeks with a dedicated implementation team. The timeline depends on invoice volume, ERP integration scope, approval workflows, validation rules, security requirements, and UAT needs.
Can Docspire be deployed in our VPC or on-prem environment?
Yes. Docspire supports enterprise deployment options, including private virtual cloud and on-prem deployment where required. This helps organizations meet internal IT, security, compliance, and data residency requirements.
How does Docspire support SOX compliance and audit trails?
Docspire maintains detailed audit trails across document intake, extraction, validation, matching, approval routing, exceptions, user actions, and status changes. This helps finance and compliance teams improve control visibility, approval evidence, and audit readiness.
Does Docspire support 2-way and 3-way matching?
Yes. Docspire supports 2-way and 3-way matching across invoices, purchase orders, and receipts. It can flag mismatches, missing information, duplicate invoices, pricing issues, and quantity differences for review.
Does Docspire provide analytics and reporting?
Yes. Real-time dashboards show processing times, approval bottlenecks, exception rates, discount opportunities, and spend insights to help optimize AP workflows and supplier strategies.
Is Docspire SOC 2 Type II and ISO 27001 certified?
Docspire is designed with enterprise-grade security controls, including role-based access, encrypted data handling, audit logs, controlled workflows, and secure deployment options. For current SOC 2 Type II, ISO 27001, and vendor risk documentation, please contact the Docspire team.
Do enterprise customers get dedicated onboarding, CSM, and support?
Yes. Enterprise customers receive dedicated implementation, onboarding, and customer success support. Support options can be aligned with your SLA needs, deployment scope, rollout plan, and ongoing AP automation requirements.
What's the typical ROI and payback period?
Most enterprise customers see payback within 3–6 months from labor savings, captured early-payment discounts, and elimination of duplicate/erroneous payments. We’ll model your specific ROI during the demo using your invoice volume and current cost-per-invoice.
Automate Accounts Payable. Cut Manual Document Processing by Over 90%
Free your AP team to focus on vendor negotiations, strategic cost analysis and exception management with our AP automation software.
*Built for high-volume, enterprise AP environments with complex, document-intensive workflows.