Process Every E-Invoice Standard with Schema-Based XML Automation
One pipeline for every structured XML invoice standard. EN 16931 compliance, schema-based parsing, and seamless ERP delivery, out of the box.
- EN 16931 Compliant
- ZUGFeRD, xRechnung, Peppol
- 40+ Languages, Multi-Currency
- 100+ Connectors
Trusted By Leading Enterprises Worldwide
Handle every e-invoice standard through a single, compliant processing pipeline.
Parse XML the Right Way, From the Start
E-invoices are structured XML. Docspire parses them using the correct XSD schema for each standard like ZUGFeRD, xRechnung, and Peppol BIS, with no OCR required.
Built-In Compliance, No Manual Checks
Invoices are validated against EN 16931 standards, including mandatory fields, data types, tax codes, and Peppol metadata. Exceptions are flagged & routed automatically.
Supports Major European E-Invoice Standards
Process UBL 2.1-based invoices (ZUGFeRD & XRechnung) as well as Peppol BIS Billing 3.0, out of the box. Handles different XML structures, profiles, syntaxes & validation requirements.
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One Unified Invoice Processing Pipeline
Process XML e-invoices & scanned PDFs in one workflow using schema parsing for structured data and AI extraction for unstructured formats, with unified validation, approval & audit tracking.
E-Invoicing Mandates Are Rolling Out Across Europe
AP teams are now receiving structured XML invoices in multiple standards simultaneously, each with its own schema and validation rules. A single pipeline that handles all of them is no longer optional.
Jan 2028
Germany — mandatory EN 16931 for all B2B invoices
Sep 2026
France — mandatory issuance for large enterprises
Jan 2025
Belgium — Peppol BIS mandatory for all B2B
2029
UK — Peppol-based e-invoicing mandate in progress
Automate e-invoice processing from XML ingestion to ERP-ready output.
Ingest & Classify
Documents are captured from multiple sources and automatically classified before entering the processing pipeline. Docspire identifies the invoice type and routes it to the correct processing path without any manual sorting.
It supports multiple formats including:
- ZUGFeRD (PDF with embedded XML)
- xRechnung (standalone XML)
- Peppol BIS transmissions
- PDFs and scanned invoices
XML Parsing with Schema Validation
Docspire reads every e-invoice as structured XML using the correct schema. You simply configure the XML source & the corresponding XSD schema.
The schema ensures:
- Accurate field mapping & structure
- Correct data types & formats
- Valid tax codes & constraints
If an XSD is not available, Docspire generates it automatically from a sample XML file, removing the need for manual schema creation.
Validate & Route
Ensure compliance and reduce risk before invoices enter your financial systems. Docspire applies multi-layer validation & automatically handles exceptions.
Invoices that pass move forward automatically. If issues are detected, they are routed to the right team:
- Schema or structure issues → IT or compliance
- PO mismatches → procurement
- Budget issues → approving manager
- Coding issues → finance
Transform & Deliver
Convert validated invoice data into the exact format your systems need and deliver it seamlessly. The visual dataflow designer gives you full visibility and control over every transformation.
Typical transformations include date formatting, currency normalization & data standardization. Final outputs can be delivered to your desired system.
Connect Your Entire E-Invoice Ecosystem
Connect via APIs, webhooks & native connectors, without disruption or migration.
From: Inbound Channels, Peppol Network, API Upload, Email Ingestion, Cloud Storage, EDI Feeds, Vendor Portals
To: ERP & Accounting Systems, SAP S/4HANA, Oracle. NetSuite, Microsoft Dynamics 365, Sage, QuickBooks, Xero
Enterprise Security You Control
Private virtual cloud and on-premise deployment options ensure your invoice data stays within your secure environment. Data residency controls let you choose where invoice data is stored and processed across EU, UK & beyond. Full audit logs from ingestion through final ERP posting. VAT validation covers jurisdictional rules across 40+ countries.
Simplify Your E-Invoicing Transition
Handle XML, PDFs & paper invoices in one unified workflow without disrupting your current systems.
Supports All Major E-Invoice Standards
No Rip & Replace
Dedicated Support
Supports major e-invoicing formats
See how each format is parsed, mapped through ETL functions, and extracted into structured output.
See how Docspire empowers teams and transforms businesses.
“Docspire’s ability to search specific content within documents is powerful. We can capture the exact data we need, even in complex PDFs, and reuse that logic again and again.”
– Hayder Mir, Senior Manager of Custom Applications
“Docspire has made our lives so much easier. Instead of 38 people checking documents all day, we now have one overseer monitoring the output. The accuracy is better, compliance is covered, and the whole team’s morale has gone up.”
– Kelly McCabe, Business Owner
“So, we can put a document in Docspire, it identifies what it is and send it down and assign workflows to process that document in a timely manner, as a result we get back the structured data. So that’s one of the largest cost benefits, and once it’s set up, it works 100% of the time.”
– John Goodacre, Director
“Docspire has impacted our business in a very positive way. We now have a system that is pulling the data off automatically, and you don’t necessarily have to worry about proofing it. In short, if the whole process took 4 hours before, it now just takes 10 minutes to complete.”
– Robert Jobkar, Vice President of Technology
Launch E-Invoice Automation in Days, Not Months
Connect your invoice sources, validate against EN 16931 and deliver clean, ERP-ready data with full control & auditability.
Frequently Asked Questions
What makes e-invoice processing different from regular invoice automation?
Traditional invoice automation uses OCR and AI extraction to pull fields from unstructured PDFs and scanned paper. E-invoices are already structured XML, so they do not need extraction. They need parsing against the correct schema with the right validation rules for that specific standard, such as ZUGFeRD, xRechnung, or Peppol. Docspire handles both in the same pipeline.
Which e-invoice standards does Docspire support out of the box?
Docspire Enterprise supports ZUGFeRD, all profiles, v2.0.1+, xRechnung, UBL 2.1 and CII syntax, Peppol BIS Billing 3.0, and standard UBL 2.1 invoices, all out of the box. For custom or supplier-specific XML variants, Docspire can generate the required XSD schema on the fly from a sample file.
What happens if I do not have an XSD schema file for a new invoice format?
Docspire can generate XSD schemas on the fly directly from sample XML files. You point to a sample invoice, the platform infers the structure, and you have a working schema immediately, with no manual schema authoring required. This is especially useful when encountering a new supplier format for the first time.
How does Docspire handle the transition period when suppliers send mixed formats?
Docspire processes structured XML e-invoices and traditional PDF or paper invoices through the same workflow engine. It automatically classifies each incoming document and routes it to schema-based parsing for XML or AI extraction with adaptive OCR for unstructured formats. Both paths apply the appropriate validation rules and produce output in the format your ERP expects.
Which ERPs and accounting systems does Docspire integrate with?
Docspire integrates natively with SAP S/4HANA, Oracle, NetSuite, Microsoft Dynamics 365, Sage, QuickBooks, Xero, and 100+ additional systems through database connectors, API connectors, and webhooks. For organizations on the Peppol network, native access point integration is built in.
Is Docspire compliant with EN 16931 and national e-invoicing mandates?
Yes. Docspire validates every e-invoice against EN 16931, including mandatory fields, correct data types, and valid code lists. It also handles Peppol transmission verification and KoSIT validation for xRechnung. The platform is mandate-ready for Germany, January 2028, France, September 2026, Belgium, and the UK, 2029.
Does Docspire support multi-country and multi-currency e-invoicing?
Yes. The platform works in 40+ languages with full multi-currency support. VAT validation covers jurisdictional rules across the EU, UK, and beyond. Data residency options let you choose where invoice data is stored and processed.
E-Invoicing Mandates Are Already Here. Don’t Fall Behind.
Automate every invoice standard, eliminate manual work, and stay compliant before delays, errors, and penalties impact your operations.
EN 16931 Compliant • Supports All Standards • Full Workflow Visibility